When should an invoice be issued?

Congratulations! You have received an order You have packed your products and ready for use or you have completed your service, your customer is satisfied, so you’re done, right? Not yet.

The most important part of your sales process is still missing. You want to be paid for your work. And to receive the payment, you must submit an invoice. Because without bill, no money is presented.

When should an invoice be issued?

An invoice is a legally binding document in which the customer has to pay for the products or services he delivers. In some cases, for example, if the products did not meet the description or the work was unsatisfactory, the payment may be denied. For this you need an invoice each.

But at what time of the sale, at the right time, to issue an invoice? We have some tips for correct synchronization:

  1. Do not hesitate.
    In short: Send the bill immediately after the service has been rendered or the order has been completed. Often, your customer will only consider paying you when he receives your invoice. It is important that they have a clear documentation of what they are buying.

Although it may seem logical to spend too much time after completing the request or service, for obvious courtesy or because you are not too eager to raise your money, this is not a good practice.

With billing software like Debitoor, there is no reason to be late or to plan in advance. Creating and sending professional invoices takes just 1 minute. The product / service and customer data is stored in your account, so you can automatically complete your invoice templates in a moment and avoid mistakes.

  1. Always specify the expiration date
    In Debitoor, users sometimes ask if it is possible to eliminate the request for a due date on their invoices. That’s not a good idea.

Regardless of your previous experience with the customer or the proximity of your business relationship, specifying an expiration date is an important part of ensuring that you receive money for your work.

The standard payment period is 30 days. However, you can make individual arrangements with your customers and set shorter payment periods, such as: For example, 14 days or discounts on prepayment (usually within 10 days of billing).

  1. Write partial invoices.
    For large projects that can last for an extended period of time, you can talk to your customer about a payment plan that works, such as: For example, installment payments, so that at the end of a single invoice is not present.

In this way, you can create partial invoices, or rather create an invoice for specific parts of an order or for services rendered within the agreed deadlines. This ensures that you do not have to wait until the end of the payment and continue to bear your costs throughout the project.